Going Paperless
4 Minutes does not send out paperwork. You are expected to print their own before a course. This will be emailed to you or, for ProTrainings courses, you can download it from your ProTrainings dashboard.
At the end of a course, scan to PDF and email back to Andy if it is a 4 Minutes course. If it is a ProTrainings course scan (to PDF) the paperwork and upload to the course folder on the ProTrainings dashboard. All you need to is advise Andy when done and invoice 4 Minutes. I will IQA it and if all is good, advise and pay you, at which point you can shred any paper you may have.
To allow for the additional scanning and printing, 4 Minutes pays an additional £20 per course (not per day for a multiday course). If you are 100% online you will still be paid this fee.
The only items we will be sending out are manual top-ups. We keep a record here, which you can reconcile and if you need a top-up we will send this out. Let us know if your figures differ from ours.
ProTrainings online tests
As mentioned elsewhere, ProTrainings offers the facility for taking online tests. Please do take them up on it – there are plenty of instructions on Trainer Central and you can always ask Andy. We will endeavour to get learner details onto the dashboard before the Course to reduce the number of learners you have to add on the day (there will always be changes). There will be courses where you have to add everyone’s details – sorry – it happens. If you haven’t discovered it yet, the ‘bulk student import‘ button really streamlines the process.
If you don’t want to run online tests, or you can’t (no WiFi / brick phone), you will need to run manual tests & feedback forms, which means printing and marking & more to scan and upload. This will be your responsibility – we just want to see on the dashboard that they are assessed.
Because you may not be able to Register or run an online test on the day, please always carry a full paper backup set – Registration forms, MCQ, answer sheets, marking grid and evaluation forms.
Internal course paperwork
Again, I’m trying to reduce paperwork. I’ve already set up an online feedback Form (4Minutes.co.uk/feedback) accessible by a QR Code (available from TC).
By removing the need to send paper everywhere it obviously reduces the environmental impact of printing. I make fewer trips to post things out and can pass those cost savings to you in the £20 extra per course.
I’m a trainer like you so if you can think of any way of streamlining this process even further, do let me know.
Andy
